21 Oct 2026
How to Book Madagascar Airlines Group Flights?
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Planning an Avianca Airlines group travel means keeping track of payment, discount, and seat allocation rules all at once. But watching prices jump while you try to set up makes it even worse. Missing anything can instantly cancel your seats and leave you facing the struggle in the rush of managing everything once again.
And now, you are landing here; you do not have to worry about the complicated group, contract terms, luggage rules, and name-change options. We have gathered all this information from verified airline policies and projects in this guide in a simple manner.
So, look at the simple step-by-step booking guide, as it will be the most favored step that you take before you secure your seats without running into costly penalties or hidden surprises.
Not every trip is going to work for group travel, and knowing that in advance can save you a lot of time. There are airline rules about size, route, and purpose. Be sure to check out all those rules before you begin gathering names or setting a price. Avianca states that group service is offered on all its routes, though your trip must be.
Walk through those four points before you open the form. If you satisfy all of them, your Avianca Airlines Group Booking Request filing will go on without any more emails.
Groups can include adults, children, and infants, according to Avianca’s help center. A lap infant has no seat, so it probably will not count toward your ten. Ask Avianca to confirm any borderline headcount before you build your plan around it.
Though fast, there is an individual deadline for each of the five steps. Do all five steps once, then use those deadlines to schedule yourself. Failure to meet a deadline would mean that you will need to file a new request. Ensure that everything is fine with everybody concerning your numbers, route, and dates.
If you are requesting your quote via the group form, give us the number of adults, children, and infants you are traveling with. More rules apply to guardians given age (see more below in this guide).
Each participant must fill out the form a week before filling out the application. There will be four columns which are full name (as in passport), date of birth, role of the participant, and contact phone number. Date of birth matters since Avianca has different policies on how to handle babies, children, and adults.
Address the payment issue first before you ask for anything. It is likely that one teammate’s card will be charged in full, so determine how your team pays the individual. Pick a collection date ahead of the 24-hour payment window opening and keep track of payment.
This table illustrates three different scenarios of how the windows function if the form is submitted early on a Monday morning. You can use this table as an example and modify the days according to your request.
|
When |
What happens |
Your move |
|
Monday morning |
You send the form |
Attach every trip detail |
|
Wednesday morning |
Quote due (48 hours) |
Read the fare conditions |
|
Thursday |
Internal deadline |
Finance approves the card |
|
Saturday morning |
Quote expires (72 hours) |
Accept before this point |
|
After acceptance |
Payment window (24 hours) |
Pay by debit or credit card |
For expired quotes, respond to the email that provided it or request a new quote on the airline’s website. Planners hoping to rebook an Avianca Airlines Group Reservation after it has been canceled will receive the same guidance from the airline. Do it fast, since a new request generates a new quote. Availability and pricing can change.
The group travel offer from Avianca Airlines provides clear pricing, complete flexibility, and group seat allocations in groups of 10 persons or more. Upon booking, all passengers will get the same fare conditions, and there are no individual reservations and no rate increases.
The baggage allowance determines the amount of luggage that a passenger is allowed to carry, so be sure to read about it. The fare category for each group is set, making the price easy to determine but taking away all options, as you cannot inquire about another lower fare when you have luggage.
Read the luggage weight limitations provided below before starting to pack your luggage. The fare category for each group is Classic Fare, meaning that the limitations below will apply to each passenger.
|
Item |
Allowance |
|
Personal item |
1 per traveler |
|
Carry-on bag |
Up to 10 kg |
|
Checked bag |
1 bag, up to 23 kg |
|
Seats |
Pre-assigned so your group sits together |
Note: Allowances can differ by route, so confirm them in your quote.
Securing optimal group rates on an Avianca group package calls for planning, timing that is convenient for reservations, and submitting the request form well in advance of your departure date. Timing of discounts and flexibility on dates of travel assist your group in saving maximum amounts.
Book Ahead: Remember that you can buy a ticket even several weeks prior to your flight being fully booked, thus getting lower fare rates.
Travel Off-Peak Days: You can choose one of the days of the week, either Tuesday or Wednesday, for your departure to save more on travel expenses.
Group Size: It would be more beneficial for you to book the flights when your group size exceeds 10 people to get customized rates of bulk fares.
Make Your Decision Quickly: Confirm your quote within 72 hours after receiving it in order not to lose the quoted fare rate.
They define the value of your change, so remember always to read them before paying. Highlight any unclear clause and list your questions. Then request that Avianca clarify each one in simple terms.
Each group is faced with the same conditions, which means that members of your group cannot choose an easier fare. After ticketing, classic fare conditions govern every change. Request the full text from Avianca and pass it to your team.
Ask these five questions before you accept the quotation and before paying the invoice. It is preferable to receive written responses rather than oral ones because those can be forwarded to your entire team and stored for future use. All of your responses should be collected in one folder:
Look for any group flights, and you will be flooded with offers of free miles. However, Avianca’s very own group page says something else. These are special fares, which is why Avianca does not include them in its loyalty program. This saves you the trouble of comparing prices and non-existent rewards.
Official Rule: Group fares are special preferential rates. Because of that, group bookings do not earn LifeMiles.
Some agency pages claim you will earn five miles per dollar on these tickets. We were unable to locate that claim on any official Avianca page. Assume this to be unverified until Avianca documents it in your quote. Verify any amount in your written quote, not in a blog post.
Prices should be compared by adding up the totals with regard to fare, luggage charge, and flexibility total. The total full price for each quotation per person should be calculated. If it is towards the higher end of your budget range, then a quotation slightly above that may be more advantageous considering LifeMiles and luggage charges.
People leave, come in, get injured, change jobs; you get the idea. Changes work differently before tickets are issued and after. Be aware of which stage you are in; this will be important for who you get a hold of and how much it will be. Proper check-in matters too, mostly with kids.
It is your best opportunity to correct errors, so take advantage of it. Before ticketing, you can increase or decrease the number of passengers by sending an email to the address that provided you with your original quote. Any change to the flights calls for a new request.
Can I make changes to my group bookings after ticketing? Yes, but your fare conditions now set the limits. Avianca says changes after ticketing follow the fare rules and go through its Contact Center, under the changes option.
Agency sites mention a 20% limit on roster changes. Avianca’s own pages state no percentage, so confirm any limit before you promise your team anything. Keep a short waiting list of substitutes for every roster spot. If a player drops out after ticketing, you will want a name ready and a clear answer on how swaps work.
Regarding voluntary changes to my group booking, there are some changes, such as changing travelers or dates. However, the cost of these changes depends on your fare conditions, so it is best to ask for the exact amount in writing. Do not assume a free change just because the tickets have not been used.
What happens when two of your 24 passengers cancel after ticketing? The answer lies in the fare conditions of Avianca, so do not make any move until you get the answer. If there is a new date, then you need a new itinerary.
Airports are keen on age restrictions in cases where school groups and families with kids have to travel. Add up parents and children before you ask for a quote, and you will steer clear of the worst surprises at check-in. The rules listed below are from Avianca’s support center.
These Avianca limits are so short that you can easily remember them. Set your adults on these three guidelines before completing the roster:
Note: All minors must be booked in the same Avianca Airlines Flight Reservation as the adult.
Get medical or mobility needs when you collect names so no one has to explain them in a congested terminal. List wheelchair or equipment needs when booking the quote. Avianca offers additional services after ticketing, so inquire if an Avianca seat upgrade qualifies as one. We could not locate a published group upgrade rule.
In general, making Avianca Airline group travel is not a challenging process, provided you meet your deadlines and follow the airline’s rules carefully. Moreover, make sure you look for the route-related group booking discount for the travel dates you chose.
You do not need to arrange all the details on your own when arranging group travel on your own. Our experienced group travel agents will handle everything for you. Please contact us right now to get a written quotation.
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